Coordinating the hunting logistics for all of the participants is a huge undertaking. We recommend that as many of these logistical issues as possible be incorporated into the course as learning experiences.
Generally, the sooner you can pair your participants with their hunting mentor or guide, the better. This not only begins building a bond the can develop into a strong, long-term social support system; it also encourages the hunting “team” to take charge of their own of logistical planning.
In most situations, providing a list of equipment that participants need early in the program is a good start. However, a similar list of equipment that the program (or the mentor/guide) will supply is equally important. Obviously, the items on these lists need to be worked out well in advance so that nothing is left off. See Equipment for examples of equipment lists. In any case, clear communication is critical!
In a few situations, agencies and program partners loan participants critical pieces of equipment (including firearms) for extended periods of time. Keeping track of this equipment is an additional logistical burden, but may be a very important accommodation for new hunters that will help reduce any “equipment-barriers” that may exist. This assistance may be the critical factor that allows a participant to continue to hunt in the future.
Having a central place where everyone meets before and after the hunt is recommended. This helps build a sense of community, enhances social support, and provides an opportunity for everyone to share their experiences. Obviously, this is easier if everyone will be hunting the same property. However, it is also recommended in situations where multiple properties are hunted, even if it involves extra driving for some hunt-teams.